occupied Palestinian territory: Civil Society Space Consultancy

TERMS OF REFERENCE FOR CONSULTANCY

FACILITATOR AND EDITOR

10/01/17

Position: Facilitator and Editor

Duration: 2 months (1 Feb. – 31 Mar. 2017)

Location: East Jerusalem

Deadline: 25^th January 2017

Context:
The European ACT Alliance group represented in East Jerusalem comprises of Norwegian Church Aid (NCA), Danish Church Aid (DCA), the Interchurch Organization for Development Cooperation (ICCO), The Church of Sweden, Swiss Church Aid (HEKS\EPER), and Brot für die Welt

This group commissioned a study on the enabling environment for civil society in Israel and the Occupied Palestinian Territories (OPT).

The main purpose of this study was to provide an analysis of the dynamics of civil society in the OPT and Israel, with a special focus on those organizations working around Palestinian rights and the occupation and the factors that enable or disenable their ability of to operate. This analysis took into consideration important elements such as laws and regulations, censorship, alliances, policies, and freedom of CSOs to fulfil their mandate.

In April 2016 the report was approved by the Steering Committee and it is ready now for use among the agencies, partner organizations and other actors. There are two main challenges that hinder the ability of the ACT Alliance group to “use” the report:

1. The report is too long and contains a description of the situation as presented by the CSO’s participated in the study

2. The report does not include recommendations on behalf of ACT Alliances group. The report does include however recommendations that CSOs which participated in the study, raised during the discussions.

Therefore, to support rolling out actions that stem from the report a consultant will be employed for the period a two months.

Main responsibilities and Outputs:

For the purpose of supporting the role out of actions as mentioned hereinabove, the ACT Alliance Group is looking for a facilitator and editor to fulfil the following requirements:

• Write a summary of the research with an orientation of marketing the report and its findings that supports ACT Alliance lobby and advocacy work at local, national and international (EU) level and for that matter serves different audiences

• Include in the summary a short update of the situation of the Shrinking Space in order to keep the information up to date

• Support the orientation process that the group of agencies will take to its plan of action and to compose the group’s recommendations, to be included in the summery of the research.

• The consultant should include recommendations from a perspective of the faith based identity of the members of the group and identify relevant policies, alliances and mechanisms that relate to their added value and mission which support them to fulfill their mandate.

Some flexibility to preform related duties could be necessary.

Profile:

• Education to MSc level (or equivalent) relevant to human rights, social work or other relevant fields;
• Campaigning capacities, experience in work within or in front of political structures, experience in advocacy and lobby
• Proven track record in editorial work;
• Skills in analysis of extensive and concept rich documentation
• Proficiency and track record in facilitating groups
• Fluent Arabic & English in both writing and speaking (essential)

Timeline

• Document writing 10 working days: 1-02-17 to 14-03-17
• Plan of action support 10 working days: 16-02-17 to 10-03-17
• Feedback round 20 working days: 18-03-17 to 4-04-17
• Management approvals 20 working days: 6-4-17 to 3-5-17

Submission of proposals and closing date:

Proposals must be received at geze@dca.dk by email not later than the closing date and time specified on the front page.

Individual consultants are also invited to apply for this TOR

Evaluation of Proposals

The evaluation method will be the quality and cost based selection. A two-stage procedure shall be utilised in evaluating the Proposals; a technical evaluation and a financial evaluation.

Proposals will be raked according to their combined technical (St) and financial (Sf) scores using the weights of 70% for the Technical Proposal; and 30% for the offered price. Each proposal’s overall score shall therefore be: St X 70% + Sf X 30%.

Technical evaluation

For the evaluation of the technical proposals, the Contracting Authority shall take the following criteria into consideration, with the indicated weights:

Any Offer scoring less than 70/100 on the technical evaluation will be considered not compliant technically.

Technical evaluation

Maximum Points

Candidate

A

B

C

D

E

Expertise of the Candidate submitting proposal

1

Availability of quality assurance procedures

2

Candidate’s relevant academic qualifications

3

Candidate’s relevant experience and knowledge in the field of assignment

4

Candidate’s experience in the region/country e.g. knowledge of local language, culture, administrative system, government etc

Sub-total Candidate and/or Organisation

<60>

Proposed Organisation and Methodology

1

To what degree does the proposal show understanding of the task?

2

Have the Terms of Reference been addressed in sufficient detail?

3

Is the conceptual framework adopted appropriate for the task?

4

Is the work plan adequate in responding to the Terms of Reference

Sub-total Organisation and Methodology

<40>

Total Technical Score

100

**
Interviews**

The Contracting Authority reserves the right to call to interview the Candidates having submitted proposals determined to be substantially responsive.

Financial evaluation

Each proposal shall be given a financial score. The lowest Financial Proposal (Fm) will be given a financial score (Sf) of 100 points. The formula for determining the financial scores shall be the following:

Sf = 100 x Fm/F, in which /Sf is the financial score /Fm is the lowest price and/ F is the price of the proposal under evaluation

Annexes:

Annex 1: Organisation and Methodology Form (to be completed by the Candidate)**)**

Annex 2: Proposal Submission Form (to be completed by the Candidate)

Annex 2: Organisation and methodology

Candidates must submit a proposal, in compliance with the following instructions:

Rationale

· Any comments on the Terms of Reference of importance for the successful execution of activities, in particular its objectives and expected results, thus demonstrating the degree of understanding of the Contract. Detailed list of inputs, activities and outputs. Any comments contradicting the Terms of Reference or falling outside their scope will not form part of the final Contract.

· An opinion on the key issues related to the achievement of the Contract objectives and expected results

Strategy

· An outline of the approach proposed for contract implementation.

· A list of the proposed activities considered to be necessary to achieve the contract objectives.

· The related inputs and outputs.

Timetable of activities

· The timing, sequence and duration of the proposed activities taking into account mobilisation time.

· The identification and timing of major milestones in execution of the Contract, including an indication of how the achievement of these would be reflected in any reports particularly those stipulated in the Terms of Reference.

Logical frame

· A Logical frame reflecting the considerations above.

Key experts

· The Candidate shall include a detailed description of the role and duties of each of the key experts or other non-key experts, which the Candidate proposes to use for the performance of the services. The key experts are those whose involvement is considered instrumental in the achievement of the Contract objectives. The CV of each key expert shall be included highlighting his/her experience in the specific field of the services and his/her specific experience in the country/region where the services are to be performed. In addition the Candidate shall include information on current participation of key experts in other contracts and or commitments to participate in future contracts, including detailed description of their tasks and period of engagement.

Annex 2: proposal submission form

My financial proposal for my services is as follows:

Global price for fees and reimbursable expenses

Currency

Amount

Global price (fees)

Reimbursable expenses:

Transport

Accommodation

Per diem

Total reimbursable expenses

VAT or other tax on services

Total price incl. taxes

Candidate or Company information

Company (legal name)

Street name and no, City , Country

Phone no/ Email/ Website

Director (name)

GENERAL COMPANY INFORMATION (if a company)

Year of establishment and Licensing Authority

Licence number (VAT no./TAX id)

Registration Certificate – please attach

REFERENCES

Name and country of customer

Type of contract

Value

Contact name

Phone/fax and email

Include details of the experience and past performance on contracts of a similar nature within the past five years and information on other contracts in hand and/or future commitments including details of the actual and effective participation in each of such contracts, description of the Candidate’s assignments and periods of engagement. Additional documents can be attached to the above form.The proposal is valid for a period of 30 days after the closing date in accordance with the article A.9. Validity. After having read your Request for Proposal for “Facilitator and Editor” dated 10/1/2017 and after having examined the Request for Proposal, I/we hereby offer to execute and complete the services in conformity with all conditions in the Request for Proposal for the sum indicated in our financial proposal.

Further, I/we hereby:

• Accept, without restrictions, all the provisions in the Request for Proposal including the General Terms and Conditions for Service Contracts - Ver2 2012 and the draft Service Contract including all annexes.
• Provided that a contract is issued by the Contracting Authority I/we hereby commit to perform all services described in the Terms of Reference, Annex 1 within the time frame described in our Organisation and Methodology Form.
• Certify and attest compliance with eligibility criteria of article 33 of the General Terms and Conditions for Service - Ver2 2012.
• Certify and attest compliance with the Code of Conduct for Contractors in Annex 5.

The above declarations will become an integrated part of the Contract and misrepresentation will be regarded as grounds for termination.

Signature and stamp:

The Candidate

Name of the company

Telephone no.

Email

Name of contact person

Submission of proposals and closing date:

Proposals must be received at geze@dca.dk by email not later than the closing date and time specified on the front page.

Individual consultants are also invited to apply for this TOR