DanChurchAid (DCA) Kenya is working in Turkana, West Pokot, Baringo, Elgeyo Marakwet, Nakuru, Nyandarua, Nakuru, Busia and Siaya Counties with a focus of enhancing self-reliance and resilience building. For more information on DCA visit: www.dca.dk.
A.1. Scope of services
The Services required by the Contracting Authority are described in the Terms of Reference.
The Candidate shall offer the totality of the Services described in the Terms of Reference. Candidates offering only part of the required Services will be rejected.
A.2. Cost of proposal
The Candidate shall bear all costs associated with the preparation and submission of his proposal and the Contracting Authority is not responsible or liable for these costs, regardless of the conduct or outcome of the process.
A.3. Eligibility and qualification requirements
Contracting Authority, the Candidate whose proposal is accepted shall further provide evidence satisfactory to the Contracting Authority of its eligibility.
As a rule, the arrival of a proposal in due time is always the candidate’s responsibility. Late proposals refer to any proposal arriving after the Closing date for submitting proposals, and any proposals arriving late due to a delay, for instance, in the delivery of mail or due to a technical problem related to electronic data transmission.
Candidates are also requested to certify that they comply with the Code of Conduct for Contractors.
A.4. Exclusion from award of contracts
Contracts may not be awarded to Candidates who, during this procedure:
(a) are subject to conflict of interest
(b) are guilty of misrepresentation in supplying the information required by the Contracting Authority as a condition of participation in the Contract procedure or fail to supply this information
A.1. Documents comprising the Request for Proposal
The Candidate shall complete and submit the following documents with his proposal:
- Proposal duly completed and signed by the Candidate
- Organisation and Methodology
- CV. highlighting the Candidate’s experience in the specific field of the Services and his/her specific experience in the country/region where the Services are to be performed;
The proposal and all correspondence and documents related to the Request for Proposal exchanged by the Candidate and the Contracting Authority must be written in the language of the procedure, which is English.
A.2. Financial proposal
The Financial Proposal shall be presented as an amount in KES in the Proposal Submission.
VAT and/or any sales tax applicable to the purchase of services shall be indicated separately in the proposal.
A.3. Candidate’s proposed personnel
In the Organisation and Methodology, the Candidate shall include a detailed description of the role and duties of each of the key experts or other non-key experts, which the Candidate proposes to use for the performance of the Services. The key experts are those whose involvement is considered instrumental in the achievement of the contract objectives. The CV of each key expert shall be provided highlighting his/her experience in the specific field of the Services and his/her specific experience in the country/region where the Services are to be performed. The Candidate whose proposal is accepted shall provide, if so requested by the Contracting Authority, copies of diplomas and employers’ certificates or references proving the key experts’ education, professional experience and language proficiency.
In the Proposal Submission, the Candidate shall provide detailed information about key experts’ actual availability for the performance of the Contract.
If, before the signing of the Contract, a key expert proposed in the proposal is no longer available the Candidate shall inform the Contracting Authority immediately and the proposal will in such case be considered invalid.
A.4. Validity
Proposals shall remain valid and open for acceptance for 90 days after the closing date.**
A.5. Submission of proposals and closing date
Proposals must be received at the address mentioned on the front-page email not later than the closing date and time specified on the front page.
Interviews
The Contracting Authority reserves the right to call to interview the Candidates having submitted proposals determined to be substantially responsive.
Background
The auditor will be granted full access to the records of DanChurchAid and Partners relevant to the audit. All information reviewed is to be treated with in confidence
To issue Project Audit Report
The audit shall be performed by an independent certified/chartered auditor. The auditor shall be a member of ISPAK or an equivalent national body with international auditing standards.
Objective of the Audit
The purpose of the audit is to provide a report expressing an opinion in accordance with DCA Audit Instructions, in correspondence to the type of project/audit as follows:
Kenya Country Programme
Must follow the DCA Programme Audit Instructions.
Projects implemented by partners within Kenya Country Programme:
Must follow the DCA Project Audit Instructions
Humanitarian Projects:
Must follow the DCA Project Audit Instructions.
Kenya Country Office Accounts:
Must follow the DCA Country Office Audit Instructions.
Selected projects for Performance Audit
Must follow the DCA Performance Audit
Auditor should certify whether the financial report has been prepared in accordance with the terms of accounting and reporting in the Contract with Donors and Cooperation Agreements signed between DCA and partners.
DCA revises Audit Instructions every year. Normally, changes are not significant from one year to the other, reason why attached to these Terms of Reference, 2019 version is enclosed for illustration purposes. Each’s year instructions will apply respectively.
Methodology
The audit shall be conducted in accordance with the International Standards on Auditing, ISA, as well as the audit instructions listed above and provided as annexes.
Auditor’s Reporting
Paradigm for the auditor’s report has been provided in annexes. Financial Statements and Audit Reports should strictly follow DCA templates provided in the respective Audit Instructions.
The auditor’s report shall clearly state that the audit has been conducted in accordance with International Standards on Auditing and DCA Audit Instructions. The auditor’s report shall express an opinion with reasonable assurance whether the financial project report is correct and gives a true and fair view of the activities of the project and whether the implementation has complied with the rules and conditions governing the use of funds as expressed or referred to in the Contracts with donors and Cooperation Agreements between DCA and partners.
The accounts audited shall be included in the auditor’s report.
The auditor’s report shall be written in English.
The auditor shall provide DanChurchAid with a draft auditor’s opinion prior to signing of the final auditor’s report.
How to apply:
Contact persons:
In case of any questions, or need for clarification, please write to:
Stephen Muniu: smnj@dca.dk
All applications to send on this email address not later than 26th October 2020 at 5.00pm: gewa@dca.dk