Syrian Arab Republic: DANCHURCHAID SYRIA PROGRAMME INVITES YOU TO SUBMIT A PROPOSAL FOR IED RISK EDUCATION ASSESSMENT IN NORTH EAST SYRIA

DANCHURCHAID SYRIA PROGRAMME INVITES YOU TO SUBMIT A PROPOSAL FOR IED RISK EDUCATION ASSESSMENT IN NORTH EAST SYRIA

Dear Sir/Madam,

The Service is required for an assessment of Improvised Explosive Devices’ Risk Education, including Materials and Methodologies, in North East Syria (NES). The assessment is part of a grant funded by the EU. Please find enclosed the following documents, which constitute the Request for Proposal: **A – Instructions

B – Draft Contract including annexes

Annex 1: Terms of Reference **

Annex 2: Organisation and Methodology Form (to be completed by the Candidate)

Annex 3: Proposal Submission Form (to be completed by the Candidate) **Annex 4: General Terms and Conditions for Service Contracts – Ver2 2012

Annex 5: Code of Conduct for Contractors **

If this document is a PDF format, upon request, a complete copy of the above documents can be forwarded in a WORD format for electronic completion. It is forbidden to make alterations to the text.

We should be grateful if you would inform us by email of your intention to submit or not a proposal.

The key contact person for this proposal is DCA Syria Country Director, Marysia Zapasnik, maza@dca.dk 2 / 18 **A. INSTRUCTIONS

In submitting a proposal, the Candidate accepts in full and without restriction the special and general conditions including annexes governing this Contract as the sole basis of this procedure, whatever his/her own conditions of services may be, which the Candidate hereby waives. The Candidates are expected to examine carefully and comply with all instructions, forms, contract provisions and specifications contained in this Request for Proposal.

A.1. Scope of services **

The Services required by the Contracting Authority are described in the Terms of Reference in Annex 1.

The Candidate shall offer the totality of the Services described in the Terms of Reference. Candidates offering only part of the required Services will be rejected. A.2. Cost of proposal

The Candidate shall bear all costs associated with the preparation and submission of his/her proposal and the Contracting Authority is not responsible or liable for these costs, regardless of the conduct or outcome of the process. A.3. Eligibility and qualification requirements

Candidates are not eligible to participate in this procedure if they are in one of the situations listed in article 33 of the General Terms and Conditions for Service Contracts – Ver2 2012.

Candidates shall in the Proposal Submission Form attest that they meet the above eligibility criteria. If required by the Contracting Authority, the Candidate whose proposal is accepted shall further provide evidence satisfactory to the Contracting Authority of its eligibility.

As a rule, the arrival of a proposal in due time is always the candidates’ responsibility. Late proposals refer to any proposal arriving after the Closing date for submitting proposals, and any proposals arriving late due to a delay, for instance, in the delivery of mail or due to a technical problem related to electronic data transmission.

Candidates are also requested to certify that they comply with the Code of Conduct for Contractors. A.4. Exclusion from award of contracts

Contracts may not be awarded to Candidates who, during this procedure:

1. (a) are subject to conflict of interest; and/or
2. (b) are guilty of misrepresentation in supplying the information required by the Contracting Authority as a condition of participation in the Contract procedure or fail to supply this information. A.5. Documents comprising the Request for Proposal

The Candidate shall complete and submit the following documents with their proposal:

1. a. Proposal Submission Form Annex 3 duly completed and signed by the Candidate;
2. b. Organisation and Methodology using the structure in Annex 2; and
3. c. CV highlighting the Candidate’s experience in the specific field of the Services and their specific experience in the country/region where the Services are to be performed.

The proposal and all correspondence and documents related to the Request for Proposal exchanged by the Candidate and the Contracting Authority must be written in the language of the procedure, which is English. A.6. Financial proposal

The Financial Proposal shall be presented as an amount in Euro in the Proposal Submission Form in Annex 3. The remuneration of the Candidate under the Contract shall be determined as follows: 3 / 18

Global price: The Candidate shall indicate in his/her proposal his/her proposed global remuneration for the performance of the Services. The Candidate shall be deemed to have satisfied himself/herself as to the sufficiency of his/her proposed global remuneration, to cover both his/her fee rate, including overhead, profit, all his/her obligations, sick leave, overtime and holiday pay, taxes, social charges, etc. and all expenses (such as transport, accommodation, food, office, etc.) to be incurred for the performance of the Contract. This excludes the transfer from Erbil, Iraq, to North East Syria, transport within North East Syria, and accommodation within North East Syria, which will be provided/covered by DCA. The proposed global remuneration shall cover all obligations of the successful Candidate under the Contract (without depending on actual time spent on the assignment) and all matters and things necessary for the proper execution and completion of the Services and the remedying of any deficiencies therein.

VAT and/or any sales tax applicable to the purchase of services shall be indicated separately in the proposal. A.7. Candidate’s proposed personnel

In the Organisation and Methodology Form, Annex 2, the Candidate shall include a detailed description of the role and duties of each of the key experts or other non-key experts, which the Candidate proposes to use for the performance of the Services. The key experts are those whose involvement is considered instrumental in the achievement of the contract objectives. The CV of each key expert shall be provided highlighting his/her experience in the specific field of the Services and his/her specific experience in the country/region where the Services are to be performed. The Candidate whose proposal is accepted shall provide, if so requested by the Contracting Authority, copies of diplomas and employers’ certificates or references proving the key experts’ education, professional experience and language proficiency.

In the Proposal Submission Form, Annex 3, the Candidate shall provide detailed information about key experts’ actual availability for the performance of the Contract. A.8. Validity

Proposals shall remain valid and open for acceptance for 30 days after the closing date. A.9. Submission of proposals and closing date

Proposals must be received at the address mentioned on the front page by email not later than the closing date and time specified on the front page. A.10. Evaluation of Proposals

The evaluation method will be a quality and cost-based selection. A two-stage procedure shall be utilised in evaluating the Proposals; a technical evaluation and a financial evaluation.

Proposals will be ranked according to their combined technical (St) and financial (Sf) scores using the weights of <75>% for the Technical Proposal; and <25>% for the offered price. Each proposal’s overall score shall therefore be: St X <75>% + Sf X <25>%. Technical evaluation

For the evaluation of the technical proposals, the Contracting Authority shall take the following criteria into consideration, with the indicated weights: Technical evaluation

Maximum Points

Candidate

A

B

C

D

E

Expertise of the Candidate submitting proposal

1

Previous experience conducting Risk Education Assessments

20

Practical experience conducting Risk

10

DANCHURCHAID (DCA)

Contact person: Marysia Zapasnik, Syria County Director

Email: maza@dca.dk